CPARS Notification

Get Help to Challenge Negative Unfair Marginal Federal Contract Performance Ratings

CPARS Past Performance EvaluationsCPARS Past Performance Notifications. Get Attorney Help to Challenge Negative Unfair Marginal Ratings. Seven Things You Must Know Now.

CPARS Past Performance ratings on your Government Contracts are vitally important to your survival as a viable Federal Government contractor. Negative, Unfair, or Marginal performance ratings are a big problem that needs to be addressed promptly by a qualified lawyer on your behalf. Find out here how to challenge NEGATIVE UNFAIR MARGINAL RATINGS. 

CPARS Negative Unfair Marginal Ratings

Jeffrey Giancola, the Principal, is a cum laude graduate of Columbia University and received his law degree from the University of Virginia. He is a member of the State of  Maryland Bar and has 30 years of experience in the Government procurement field. This Firm is AttorneyManaged and focuses exclusively on U.S. Federal Government contract matters. Small Business Government contracting lawyers.


cpars ratingsFAR subpart 42.15 CPARS Past Performance Evaluations – 7 Things that You Need to Know Now About Negative, Unfair or Marginal Ratings: 

1. U.S. Federal contracting agencies prepare evaluations (ratings) of contractor performance for each contract that exceeds the Simplified Acquisition Threshold (“SAT”) – which is currently $250,000 – and for each Task or Delivery order that exceeds the SAT. Agencies are also required to prepare an evaluation if a modification to the contract causes the dollar amount to exceed the SAT.

2. Past Performance (“PP”) evaluations (ratings) are prepared at least ANNUALLY and at the time the work under a contract or order is COMPLETED. This means that a contractor will receive multiple PP evaluations (ratings) on a multiple-year contract (e.g, a services contract with a base plus four one-year option periods).

3. Agencies monitor their compliance with the past performance evaluation requirements and use the Contractor Performance Assessment Reporting System (“CPARS”) metric tools to measure the quality and timely reporting of past performance information. CPARS is the official repository (database) for past performance information. See

4. The cognizant Contracting Officer (CO/KO) for the instant contract prepares and uploads the PP evaluation into CPARS with the assistance of the cognizant contract program personnel (typically the COR for the contract). Agencies have templates (forms) for preparing and uploading the evaluations into CPARS that conform to FAR subpart 42.15. The contractor is notified when an INTERIM evaluation has been uploaded into the system and IS available for their review and comment. Contractors are also notified when their final PP evaluation has been uploaded into the system.

CPARS Rating Areas:

5. The evaluation templates (forms) have blocks for evaluation of the contractor’s performance for the applicable contract and period in the following areas:

(1) Conforming to requirements and to standards of good workmanship;

(2) Forecasting and controlling costs;

(3) Adherence to schedules, including the administrative aspects of performance;

(4) Reasonable and cooperative behavior and commitment to customer satisfaction;

(5) Integrity and business ethics;

(7) Business-like concern for the interest of the customer; and

(8) Compliance with small business subcontracting requirements.

The Contracting Officer will enter “N/A” in any performance evaluation area that is not relevant to the instant contract (e.g., controlling costs is N/A in a firm fixed-price contract or task/delivery order).

CPARS Rating Categories:

6. The contractor receives one of the following ADJECTIVAL RATINGS for EACH applicable performance area being evaluated, accompanied by a substantive NARRATIVE to support the evaluation: Exceptional, Very Good, Satisfactory, Marginal, and Unsatisfactory.

Please CONTACT us here IMMEDIATELY if you received a Marginal or Unsatisfactory rating in ANY performance area, or received a Satisfactory rating that you feel is an UNFAIR RATING (too low) : CPARS NEGATIVE UNFAIR MARGINAL RATINGS.

7. Agency interim and final evaluations of contractor performance, including both negative and positive evaluations, are provided to the contractor promptly after completion of the evaluation. The contractor receives a CPARS-system generated notification when an interim evaluation is ready for comment or a final evaluation has been generated.

What to Do if You Have Received Negative, Unfair or Marginal Performance Ratings:

Contractors are afforded up to 14 CALENDAR DAYS days from the date of notification of availability of the past performance evaluation to submit COMMENTS, REBUTTING STATEMENTS, or ADDITIONAL INFORMATION about their unfair ratings.

Please CONTACT us here IMMEDIATELY if you want to submit REBUTTAL COMMENTS. The clock is ticking (14 days is not much time): CPARS NEGATIVE UNFAIR MARGINAL RATINGS.

Agencies shall provide for review at a level above the contracting officer to consider DISAGREEMENTS between the parties regarding the evaluation. The ultimate conclusion on the performance evaluation is a decision of the contracting agency (the final PP ratings are typically done by the director/chief of the cognizant contracts office).

Copies of the evaluation, contractor response, and review comments, if any, are retained as part of the permanent evaluation record in CPARS. The evaluations are used to used to support FUTURE CONTRACT AWARD DECISIONS – i.e, Contracting Officers THROUGHOUT the Federal Government have access to them – and are marked as “Source Selection Information”.

For how long can the PP evaluations in CPARS be used by the Government for future source selections? Answer: THREE YEARS (six years for construction and architect-engineer contracts) after of the completion of performance of the evaluated contract or order.


One thing NOT to do: Don’t go it Alone!

Contact us here now about your Unfair Ratings: CPARS NEGATIVE UNFAIR MARGINAL RATINGS.


Helpful CPARS Notification Government Contracts Links:

* Should You Hire a Government Contracts Lawyer?

What to do if You Need a Government Contracts Lawyer

* Do You Need Help with FAR & DFARS Compliance Checklist?

What to Do if You Need Help with FAR & DFARS Compliance

* Have You Received a FAR Cure Notice or a Show Cause Letter from the Government?

Cure Notice – Show Cause Notice – Letter of Concern

* Do You Need an Overseas Government Contractor Lawyer?

Overseas Government Contractor Lawyer

* Download the Current Federal Acquisition Regulation (FAR) & DFARS now


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